Effective / Last updated: June 25, 2026
These Terms of Use (the "Terms") govern access to and use of the public website at https://www.copilotdata.com (the "Site"), the application at https://connect.copilotdata.com (the "Application"), and the related services (together, the "Services") provided by CoPilot Data Solutions LLC, a Texas limited liability company taxed as an S corporation, with offices at 608 E Hickory St, Ste 128, Denton, TX 76205 ("CoPilot Data," "we," "us," or "our").
CoPilot Data provides the Services on a business-to-business basis to public school districts and other local educational agencies in Texas (each, a "District"). These public Terms set out the general rules for accessing and using the Site and the Services. They are not the customer contract. The specific commercial and data-protection terms between CoPilot Data and a District — including pricing, payment, service levels, renewal, liability, indemnification, and the handling of student data — are set out in the master services agreement and order form, and in the Data Privacy Agreement, signed with each District. Where a signed District agreement applies, that agreement controls over these Terms (see Section 14).
By accessing or using the Site, the Application, or the Services, you agree to these Terms. If you do not agree, do not use the Services.
A separate, plain-language SMS notice applies to parents, guardians, and other individuals who use the parent/guardian SMS assistant; it is published at https://www.copilotdata.com/sms-terms and summarized in Section 11. CoPilot Data's handling of personal data is described in the Privacy Policy at https://www.copilotdata.com/privacy-policy.
CoPilot Data provides a software-as-a-service platform that helps Texas public school districts manage and analyze state accountability data, including STAAR and EOC assessment results, A-F accountability ratings, College/Career/Military Readiness (CCMR) data, student rosters, and student photos. The Services also include a parent/guardian SMS assistant, described in Section 11.
Access to the Application is provided to a District and its authorized users under the agreement signed with that District. Use of the Services is limited to lawful educational and administrative purposes consistent with these Terms and that agreement.
2.1 Authorized access. Access to the Application is limited to a District's employees, contractors, and other personnel whom the District authorizes ("Authorized Users"). The District is responsible for its Authorized Users' compliance with these Terms.
2.2 Account security. Each District designates one or more administrators responsible for credential security, provisioning and deprovisioning Authorized User accounts, configuring role-based access, and promptly notifying CoPilot Data of any compromised account or unauthorized access. You are responsible for keeping your login credentials confidential and for activity that occurs under your account.
2.3 Multi-tenant environment. The Application is a multi-tenant environment in which each District's data is logically separated. You may access only the data and functions authorized for your District.
3.1 Permitted use. You may use the Services only for lawful educational and administrative purposes consistent with these Terms.
3.2 Prohibited conduct. You will not, and will not permit any third party to:
3.3 Site visitors. Visitors to the Site must also use it lawfully and may not interfere with its operation, attempt to gain unauthorized access, or scrape or harvest content through automated means.
3.4 Suspension. CoPilot Data may suspend access where necessary to address a violation of this Section, a security incident, or a threat to the platform or other tenants. CoPilot Data will use reasonable efforts to provide notice and restore access promptly once the issue is resolved.
4.1 The District owns its data. As between CoPilot Data and a District, the District owns and retains all right, title, and interest in and to its data, including all student education records, assessment results, rosters, student photos, and SMS message content. The District is the owner and controller of that data. CoPilot Data does not own or control it and acquires no ownership interest in it.
4.2 CoPilot Data is a service provider. For all District data, including student data and the parent/guardian SMS phone numbers and message content, CoPilot Data acts solely on the District's behalf and under the District's direction — as a "school official" under the Family Educational Rights and Privacy Act (FERPA), an "operator" under Texas Education Code Chapter 32, and a "processor" under the Texas Data Privacy and Security Act. CoPilot Data uses District data only to provide and support the contracted Services for that District and for no other purpose, and gains no right to use it for product development, AI model training, advertising, or any non-educational purpose absent the District's separate written authorization.
4.3 Data Privacy Agreement controls. CoPilot Data signs each District's data privacy agreement, including the SDPC Texas Student Data Privacy Agreement (TX-NDPA). That agreement sets out the binding, controlling terms for privacy, security, breach notification, audit cooperation, and data return or deletion, and it governs over these Terms on any data matter (see Section 14). CoPilot Data does not sell or rent student data, and does not use student data or SMS message content to train or fine-tune any AI model.
4.4 Site visitor data. Separately, for data collected directly from visitors to the Site — such as cookie, analytics, device and usage information, and information voluntarily submitted through Site forms — CoPilot Data acts as a controller in its own right. This Site-side data is kept separate from, and is never commingled with, student data. Its collection and use are described in the Privacy Policy at https://www.copilotdata.com/privacy-policy.
5.1 The Services, including the Application, Site, software, user interfaces, documentation, analytic methods, and all related intellectual property, are and remain the exclusive property of CoPilot Data and its licensors. Except for the limited access rights granted to a District under its signed agreement, no rights in the Services are granted to any user.
5.2 The "CoPilot Data" name, logos, and trademarks are owned by CoPilot Data and may not be used without prior written consent, except to identify CoPilot Data as a District's service provider.
5.3 Nothing in these Terms transfers ownership of District data to CoPilot Data, and nothing transfers ownership of the Services to any District or user.
CoPilot Data will use commercially reasonable efforts to make the Services available, excluding scheduled maintenance and events beyond its reasonable control, and subject to the availability of underlying infrastructure providers. Any specific service-level commitment — including any guaranteed uptime percentage or service-credit remedy — is set out only in the master services agreement, order form, or Data Privacy Agreement signed with a District; these public Terms do not establish a service level.
7.1 As-is. EXCEPT FOR ANY EXPRESS WARRANTY SET OUT IN A SIGNED DISTRICT AGREEMENT, THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE," AND COPILOT DATA DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
7.2 Accuracy of derived data and AI outputs. CoPilot Data does not warrant the accuracy of TEA-sourced accountability calculations, A-F or CCMR projections, STAAR/EOC analytics, or AI assistant outputs. These are estimates or informational outputs that depend on Texas Education Agency methodology and the accuracy of source files, and they are not official District records.
8.1 TO THE FULLEST EXTENT PERMITTED BY LAW, AND EXCEPT AS OTHERWISE PROVIDED IN A SIGNED DISTRICT AGREEMENT, COPILOT DATA WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS OR REVENUE, ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8.2 The limits and remedies that apply between CoPilot Data and a District — including any aggregate liability cap and the specific carve-outs from that cap for data-security failures, confidentiality breaches, intellectual-property indemnification, and statutory violations — are set out in the master services agreement, order form, and Data Privacy Agreement signed with that District, and those terms control over this Section. Nothing in these Terms disclaims or caps CoPilot Data's statutory security and deletion duties under Texas Education Code Sections 32.155 and 32.156, and nothing in these Terms waives any governmental immunity to which a District is entitled.
The indemnification obligations between CoPilot Data and a District — including defense of intellectual-property infringement claims and claims arising from CoPilot Data's data-protection or security obligations — are set out in the master services agreement and Data Privacy Agreement signed with that District. The parties acknowledge that Texas constitutional and statutory constraints may limit a public school district's ability to indemnify a vendor; accordingly, each party is responsible for its own acts and omissions to the extent permitted by Texas law, and nothing in these Terms waives any governmental immunity to which a District is entitled.
CoPilot Data uses a limited set of vetted sub-processors to deliver the Services, including cloud hosting and storage, SMS delivery, and AI natural-language processing for the SMS assistant. Each sub-processor is bound by written terms no less protective than CoPilot Data's own obligations, may use District data only to provide services to CoPilot Data, must maintain reasonable security, and may not further disclose District data. The current sub-processor list, sub-processor-change notice rights, and any right to object are addressed in the Privacy Policy and in the Data Privacy Agreement signed with each District. Your use of the Services depends on third-party infrastructure that is subject to those providers' terms.
The parent/guardian SMS assistant lets parents, guardians, and other authorized adults text a District-published phone number to ask about their own student's academic progress and state assessment results, and to connect with District staff. The service is conversational and reply-to-inbound; CoPilot Data does not send unsolicited outbound marketing.
Parents and guardians opt in directly, and message and data rates may apply. You can reply STOP at any time to opt out, or HELP for help. Messages from the assistant are AI-generated for informational purposes only, are not a guaranteed substitute for official District records, and may contain errors; authoritative questions should be directed to District staff. Mobile information is never sold and is never used for marketing.
Full opt-in, opt-out, frequency, and consent details are set out in the SMS Terms at https://www.copilotdata.com/sms-terms, and personal-data handling is described in the Privacy Policy at https://www.copilotdata.com/privacy-policy.
CoPilot Data's collection and use of personal data is described in the Privacy Policy at https://www.copilotdata.com/privacy-policy, which is incorporated into these Terms by reference. For student and education-record data, the binding privacy and security terms are carried in the Privacy Policy and in the Data Privacy Agreement signed with each District, which controls on data matters (see Section 14).
CoPilot Data may update these Terms from time to time by posting a revised version with a new effective date on the Site. Material changes that affect a District's data-handling rights will not take effect mid-term without that District's agreement and do not override a signed Data Privacy Agreement's change provisions. Your continued use of the Services after a revised version takes effect constitutes acceptance of the updated Terms.
These public Terms govern general use of the Site and Services. Where CoPilot Data has signed an agreement with a District, that agreement controls over these Terms. In the event of any conflict, the order of precedence is: (1) an executed Data Privacy Agreement and its exhibits (including the SDPC Texas Student Data Privacy Agreement / TX-NDPA); (2) the signed master services agreement or order form; (3) these Terms; and (4) any policies incorporated by reference, including the Privacy Policy. No provision of these Terms operates to narrow or waive any data-protection right a signed District agreement grants the District; to the extent any term here would do so, that agreement prevails, including any provision fixing venue in the District's home county.
These Terms are governed by the laws of the State of Texas, without regard to its conflict-of-laws rules. For disputes involving website users who are not school districts, venue lies in the state courts located in Denton County, Texas. For disputes with a District, the parties will first attempt to resolve the matter through good-faith negotiation and, if needed, optional non-binding mediation in Texas; venue and forum are governed by the agreement signed with that District (including any provision fixing venue in the District's home county). The parties do not agree to binding arbitration or any class-action waiver. Nothing in this Section waives any governmental immunity, public-procurement protection, or contracting authority to which a District is entitled under Texas law.
16.1 Assignment. Neither party may assign these Terms without the other's prior written consent, except that CoPilot Data may assign to a successor in connection with a merger or acquisition, in which case the successor assumes CoPilot Data's obligations (including its privacy commitments) and the relevant District receives notice and may terminate if it disapproves of the successor.
16.2 Force majeure. Neither party is liable for delays or failures caused by events beyond its reasonable control.
16.3 Severability and waiver. If any provision of these Terms is held unenforceable, the remaining provisions remain in effect. A party's failure to enforce any provision is not a waiver of its right to do so later.
16.4 Entire agreement. These Terms, together with the Privacy Policy and the SMS Terms, constitute the entire agreement regarding general use of the Site and Services. Where a District has signed a master services agreement, order form, or Data Privacy Agreement, those documents, not these Terms, govern that District's relationship with CoPilot Data.
CoPilot Data Solutions LLC
608 E Hickory St, Ste 128
Denton, TX 76205
Email: info@copilotdata.com
Phone: (817) 752-4766
Website: https://www.copilotdata.com
Application: https://connect.copilotdata.com
These Terms are subject to ongoing legal review and may be updated.
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